The complexities of managing school transit systems varying from one individual remote service to several hundred integrated school services requires sophisticated and extensively tested systems for internal and external stakeholders, school transit administrators and government agencies. Since the initial release of the WCL Management Services’ Student Transit Management system in 2007, this system has undergone extensive development and deployment with in excess of 100,000 students in metropolitan and regional centres utilsing our systems for effective and efficient transport management solutions.

WCLMS-SchoolThroughout 2015, based on comprehensive consultation with educational providers, industry representatives and parent associations, the third iteration of this leading student transit system will be released, increasing efficiency and resource management within this key industry. Advantages of the Student Transit Management System include:

  • The ability for enrolling students to access service information, select a bus stop and service and apply for transport eligibility online, with simultaneous communication of these applications to designated approval agencies
  • The standardisation and centralisation of transport information including routes of travel , stopping locations, student travel details, contact and contract details including travel entitlement status and key performance indicators;
  • The ability to determine travel entitlements (including access to free travel) utilising industry proven mapping and route calculation technology, student travel entitlement is calculated based on distance parameters from the nearest denominational educational institution or education institution with available subject choice
  • Consistency of reporting information including student transport attendance numbers, emergency contact information, vehicle utilisation and existing Department kilometric reporting requirements
  • Individual service details outlining lists of eligible travellers, emergency contact details and route timetable / mapping
  • Emergency management information including resource management and communication strategies
  • Location-based reports that enable operators, schools, interchange managers to determine vehicle movements, schedules and transfer services from individual or network-specific locations
  • Operator reports outlining contracted services, contracted vehicles, capacity reports, contact information and the option of contractual reporting to occur via online systems and processes
  • Via secure interface with industry-recognised software including Coach Manager, TIMS and other package systems, the ability to generate invoicing and payment data to manage fare-paying students throughout localised networks and ensure that payments are met within designated time parameters
  • Seat Allocation is achieved through the loading of vehicle information into the centralised database, and the availability of spare seats that is measured through the allocations database. This system ensures that excess capacity is reported and action either through reallocation of students, operational changes or analysis of eligibility in accordance with governing policy
  • The centralisation of key policy documentation into a user-friendly report screen, enabling parents, students, operators and administrative agencies to easily locate required documentation
  • A clear and concise change management process integrated within the system to ensure all amendments and operational alterations are effectively tracked and communicated to all stakeholders via colour-coded amendments generated via the web portals
  • In the event of an emergency (either state-declared or localised), the ability of emergency services to accurately communicate relevant information to operators, school bus coordination staff, parents and vehicles to significantly enhance the bus industry capability to respond and effectively manage situations
  • Incident and accident reporting is centralised and effectively communicated to all designated stakeholders with actions / reporting requirements for every report filed to ensure complete management and accountability for each reported occurrence